DigitalNation BMS — Suppliers

A new supplier walks in. Then what?

“Bhai, where did I write the CNIC?”

You dig through papers. Search the drawer. Old receipts. No CNIC anywhere.

The supplier stands there. A little embarrassed. So are you.

“Never mind. Just give me your phone number.”

Then six months later, that supplier vanishes. You have no address, no CNIC, no photo.

If something legal happens with him? You have nothing.

DigitalNation BMS (Business Management Software) ends this.

When you add a supplier, you fill in their details once:

• Name and company
• Phone and WhatsApp
• CNIC and NTN (business tax number)
• Address, area, city
• Opening balance (if there’s prior credit)
• Notes — anything specific

Done. Once. Never again.

Now whenever you need it — search, and it’s in front of you.

Every supplier, a complete profile

In BMS, every supplier gets:

• Full contact details — name, company, phone, WhatsApp
• CNIC and NTN — for legal protection
• Address and city — for slips and verification
• Current balance — what’s owed or paid in advance
• Total purchases — over any period, full history
• Payment history — every payment, with method
• Returns record — what came back
• Portal access — the supplier can check their own account

No scattered receipts. Behind every supplier’s name — everything.

What you can do with a supplier

Before & After BMS

Same supplier. Same relationship. Just a complete record.

DigitalNation Support — when a supplier gets messy

Sometimes CNIC was entered wrong. Sometimes a name changed. Sometimes a supplier got created twice.

Don’t worry. DigitalNation Support is with you:

• Verify the information
• Correct the wrong entry
• Merge duplicate suppliers
• Relink purchases and payments
• Via WhatsApp or call, quickly

We never change your data silently. Every correction is dated and logged.

How to add a new supplier

Step 1: Go to Suppliers from the dashboard

Step 2: Click “+ New Supplier”

Step 3: Fill in the details:

Step 4: Click “Save”

Done! The supplier appears in your list.

Supplier ledger — the complete account

When to view: When the supplier calls — “Bhai, send the account.”

How:

1. Suppliers → select the supplier
2. Click the “Ledger” tab
3. Full history — every purchase, every payment, every return
4. Click “PDF” to print or save

Send this PDF to your supplier — builds trust, keeps accounts clean.

💡 Pro tip: Send every supplier their ledger PDF at the end of the month. Keeps the relationship professional, accounts clean.

Supplier Portal — they can check themselves

When you add a supplier, the system auto-creates a portal account for them.

The supplier receives login details by email. They log in and see:

• Total purchases with you
• Total payments made
• Outstanding balance — exact
• Returns record
• PDF download — for their records

The supplier cannot edit anything — read-only. Your data is fully protected.

You don’t need to send a PDF — they check themselves.

For details, see: Supplier Portal

Editing a supplier

When: Wrong number was entered, address changed, CNIC needs correction.

How:

1. Open the supplier
2. Click the ✏️ Edit icon
3. Make the changes
4. Click “Save”

Deactivating a supplier

When: The supplier no longer works with you, but you want to keep the records.

How:

1. Open the supplier
2. Click “Deactivate”
3. They hide from the list, but their purchase and payment records stay preserved

⚠️ Warning: Deleting a supplier also removes their entire purchase and payment history.

Better: Deactivate instead of deleting.

Search & filter

Type in the search bar:

• Name — “Aslam”
• Phone — “0300”
• CNIC — “42101”
• Company — “Traders”

Instant results.

Filters:

• Status — Active / Inactive
• City — suppliers in one city
• Balance — suppliers with outstanding balance

Frequently asked questions

Important notes

💡 Always keep CNIC and address A complete supplier record is your legal protection. File the paper copy alongside.

💡 Enter opening balance correctly If there’s an old account running, enter the correct opening balance — future accounts stay clean.

💡 Tell suppliers about the portal When a new supplier joins, tell them they have their own portal. They’ll check themselves, your calls reduce.

💡 Ledger PDF once a month Send every supplier their ledger PDF at month-end. Keeps the relationship professional, accounts clean.

💡 Deactivate, don’t delete Old suppliers — don’t delete. Deactivate. Past purchases and payments stay preserved.

Flow

Add new supplier ← Info saved ← Portal account auto-created
    ↓
Record purchase ← Via [Purchases](/guide/purchases)
    ↓
Record payments ← Outstanding balance auto-updates
    ↓
Send ledger PDF ← Via WhatsApp or email
    ↓
Supplier checks own portal ← Transparent accounts
    ↓
Result: Every supplier fully recorded, no arguments,
stronger relationship, your time saved.

Related sections

• Purchases — Order from suppliers, payments, and returns
• Supplier Portal — The supplier’s own account
• Reports — Supplier ledger and purchase reports

Next: Installments — Complete installment system